Managing documents and projects with filocity

Managing Your Documents and Projects with Filocity

Filocity.com is a virtual document and project management service that offers a variety of options for business owners, lawyers, and others that may need to store and share documents. Filocity offers businesses the opportunity to open their own, private virtual deal room so that they can complete Mergers and Acquisition, due diligence, or any other task that involves safely and securely storing and retrieving data on the Internet.

Securing Your Documents with Filocity.com

When tasked with the responsibility to create a secure environment to house web-based documents in an easily accessible, safe repository, many businesses are looking into acquiring a virtual space to complete the task. A virtual deal room, due diligence room, or data room can offer you all of the benefits of a document storage facility without having to rent the physical space and manually organize the documents.

Easily Access Documentation and Projects at Will

In addition, you can share files and information with other staff members or personnel to ensure that the data is transferred when necessary to the right parties. This data room is typically used to house ‘binders’ of documents that can be accessed by potential investors, buyers, or other interested parties. You can also place certain limitations and restrictions on the amount of time that visitors are permitted to view certain documents or print and release others.

Enabling Due Diligence with Felocity.com

Due diligence is becoming more and more important to business owners as transparency and openness take on a more active role, and in this sense, project management and document storage with a private virtual deal room is the ideal way to ensure that you are providing your buyers and investors with the full picture before they get involved with your business.

In the way of projects, due diligence rooms are capable of tracking any and all projects that you may have related to real state, finance, or the law. You can keep track of all of your necessary documentation while also providing others with the ability to view the documents at length or for only a brief period of time.

Cataloging Information, Documents, E-mails, and other Web-Based Data

With a virtual deal room provided by Filocity.com, you can begin to catalog all of your files so that you can instantly reduce the time and labor associated with manually organizing your documents. You can also arrange all of your documents so that they are easy to find and access. Due diligence rooms also known as private data rooms will allow you to manage your projects and documents safely and effectively by giving you the organizational and management tools necessary to provide full transparency and accessibility to your business’s important documents.

You can also install a new Dropbox app that will allow you to integrate desktop documents, e-mails, and paper documents into the archive so that you can achieve a complete collection of documents for easy management.

These rooms offer multi-faceted benefits to businessmen, lawyers, and real estate professionals in addition to providing workable solutions for businesses that need to archive certain data.

Filocity.com provides the virtualized infrastructure and toolsets that expand the current model for computing both on and offline.  Filocity, with a zero cost of entry, allows individuals and company’s enterprise level back office features never before available in one place, hosted utilizing the latest in secure “cloud” services.  http://www.filocity.com

Edit a Pdf File Online - wikiHow

Edit a Pdf File Online - wikiHow

Press Release -Filocity

Ever walk into your workplace and wish you could make it suit the way you work today?   Over time have file cabinets multiplied and loose piles of paper taken over your space?  Is your computer or server full of redundant emails – some critical, most junk –but none with any chance of being found when you need it?  

FILOCITY was developed by business professionals who have lived these frustrations and were tired of wasting so much time and money.  They used that experience to create simple solutions to common problems.  Filocity streamlines your work - files, emails, projects, tasks, people that you work with, even the paper on you desk - into a secure collaborative environment that can be accessed from any web browser anywhere in the world. 

Stop searching!  Start working!  Imagine finding all the files, all the emails that you need grouped and sorted by any of your criteria how and when you need them, every time.  Drag your files and folders into projects, onto schedules and to dos, email and share with multiple parties access and update project information, all in one place.  Keep years of history without the costly expense and most importantly find the document that you need when you need it.  What can you do with the time you save?  How will you use the space you clear?

Safe, Effortless Organization, Instant Retrieval

Filocity

Accelerating Better Environments.

From filocity

From Document management and project management software online

Document management solutions for your business

There is no doubt that most organizations have struggled to achieve the vision of a paperless office. The single document management solution, one that manages all types of content, across the whole enterprise has been but a dream for most.  However, "a single source of information for all" can be achieved through many different strategies.. For many organizations, it involved utilizing numerous pieces of software, training and re-training employees. This would be an expensive proposition in most cases but one way to achieve an environmentally friendly paperless environment. 

Recently products like Sharepoint and Filocity have come out with products at the cutting edge.  We know Sharepoint is expensive to deploy and maintain and may only be suitable for companies with in-house IT departments, but the new version of Filocity.com’s cloud portal seems to solve the problems that most other products could not.  Seamless integration of server based client/server and desktop software with the security and scaleability of the cloud.  This integration comes with the utilization of apps specifically designed to integrate your desktop, MS Office apps and emails all through one online portal. 

Outside of environmental concerns,  with the current economic climate,  the primary business driver for document management investment is cost reduction and time efficiencies.

The cost of filing and more importantly finding what is needed when it is needed continues to increase throughout organizations worldwide.  The time and money spent on filing, re-filing and finding document and records actually increases every year. This doesn’t include the cost of not finding what you need to acquire the documents or emails for an audit or for legal reasons.

SHAREPOINT - FILOCITY
In the context of ECM, (Enterprise Content Management) SharePoint is one of many single-vendor document management suites available, Filocity another. As a product, they both redefine the concept of user-contributed intranets, bringing the team-site concept to the fore, then adding document management and workflow. The adoption rate has been rapid  In the largest organizations, 70% utilize some type of sharing programs - although not necessarily for content management according to DM magazine There is strong evidence that users are integrating them alongside existing or new document managemement systems rather than displacing them.

Filocity, however takes another route looking to manage all of your electronic and paper documents along with your emails with one piece of software.  As close to the paperless office as you can get and still allowing you to use the software you use everyday and integrate with your file cabinet without leaving your chair.

Free trial at http://www.filocity.com

Document management solutions for your business

There is no doubt that most organizations have struggled to achieve the vision of a paperless office. The single document management solution, one that manages all types of content, across the whole enterprise has been but a dream for most.  However, "a single source of information for all" can be achieved through many different strategies.. For many organizations, it involved utilizing numerous pieces of software, training and re-training employees. This would be an expensive proposition in most cases but one way to achieve an environmentally friendly paperless environment.  

Recently products like Sharepoint and Filocity have come out with products at the cutting edge.  We know Sharepoint is expensive to deploy and maintain and may only be suitable for companies with in-house IT departments, but the new version of Filocity.com’s cloud portal seems to solve the problems that most other products could not.  Seamless integration of server based client/server and desktop software with the security and scaleability of the cloud.  This integration comes with the utilization of apps specifically designed to integrate your desktop, MS Office apps and emails all through one online portal. 

Outside of environmental concerns,  with the current economic climate,  the primary business driver for document management investment is cost reduction and time efficiencies.

The cost of filing and more importantly finding what is needed when it is needed continues to increase throughout organizations worldwide.  The time and money spent on filing, re-filing and finding document and records actually increases every year. This doesn’t include the cost of not finding what you need to acquire the documents or emails for an audit or for legal reasons.

SHAREPOINT - FILOCITY
In the context of ECM, (Enterprise Content Management) SharePoint is one of many single-vendor document management suites available, Filocity another. As a product, they both redefine the concept of user-contributed intranets, bringing the team-site concept to the fore, then adding document management and workflow. The adoption rate has been rapid  In the largest organizations, 70% utilize some type of sharing programs - although not necessarily for content management according to DM magazine There is strong evidence that users are integrating them alongside existing or new document managemement systems rather than displacing them.

Filocity, however takes another route looking to manage all of your electronic and paper documents along with your emails with one piece of software.  As close to the paperless office as you can get and still allowing you to use the software you use everyday and integrate with your file cabinet without leaving your chair.

RECOMMENDATIONS
Based on years in consulting and case studies we are making the following recommendations

·  Build your document management needs based on cost savings and  improved process efficiency. Compliance is a factor but most compliance issues are met by being able to produce the required documents when needed.

·  Consider the content types in use in your organization and their current degree of management - or indeed, document chaos. Relate this to both the wasted time searching for content and the risk element of legal discovery

·  Pay particular attention to emails and instant messages. If staffs are struggling to accurately file emails, consider implementing an auto-classification mechanism or an email to cloud integration program like the one that Filocity uses.

·  Create a dialogue around your go-forward strategy for ECM and records management. Consider the existing systems you have, and carefully define the role that a cloud based system will play.

·  Decide which of your requirements are genuinely industry-specific, but seek to solve them with as generic a product as you can. Customization and long term support can cost more than choosing a more capable product initially. It may also limit your ability to deploy a document management solution more widely

·  If you are basing your document strategy on a customizable product ensure that you have sufficient knowledge to create a set of information management policies, and look to the market for solid expertise. Be careful customizing products like Sharepoint can cost a pretty penny.

·  Software as a service SaaS  and Cloud based computing are new trends whose time has come.  With bank level security, HIPAA compliance and multiple site encrypted co-located services, there are numerous advantages today to jump into cloud computing.  Some of these are initial costs of entry are extremely low, implementation is immediate, economy of scale and catastrophe protection are inherent without additional costs. Scale up or down as needed and only spend money on what you use as you are using it.  This is the best long term solution for most companies today.

Thank you for reading,

Doug Thaler

Doug Thaler is an expert in cloud computing and project management.  Filocity is being built to handle what will become the future of cloud computing and making it available today.  Filocity offers all of the tools that  you have on your desktop and much more.  Check out  Filocity at  at www.filocity.com or call for a custom solution 800-790-8095.

Filocity.com

Safe, Effortless Organization, Instant Retrieval!  The future of computing -Document management and software in the cloud

Document management & Project Management in the cloud. Free trial with ...

Document management software

THE POWER OF FILOCITY

PRODUCT DESCRIPTION:

Filocity customers have complete organizational control over all their business files, email, and documents.  They can get to everything to do with any client, case, patient, project or personal files instantly.  They waste 0 minutes searching and hunting through cabinets or files or standing at copier or faxes.   They work, share, and publish at any time, from anywhere with a browser and a connection.  They know the business of their business is safe and secure. 

They can do all this because Filocity lets them decide how to catalog and share their files from any source; paper, digital, email, attachments, word processers, spreadsheets and on and on.  Co-workers, partners, and teammates all know where everything is because their Filocity catalog learned about their business to keep them on the same page.   Their work is safely locked away encrypted and HIPAA compliant in the Filocity Cloud, available 24/7 from anywhere to those with the right credentials.  No hunting through their own or others File and folder labyrinths.  Filocity users aren’t worried about restoring crashed drives and programs – their entire Filocity library is ready for business with a login name and password. 

Take a free trial now at http://www.filocity.com/

Thank you for reading.

Doug Thaler
CEO

Document management portal summary

SAFE, EFFORTLESS ORGANIZATION – INSTANT RETRIEVAL!

We are the first and currently only means to a true paperless office.

Filocity provides the virtualized infrastructure and toolsets that expand the current model for computing both on and offline.  Filocity, with a zero cost of entry, allows individuals and company’s enterprise level back office features never before available in one place, with  hosting utilizing the latest in secure “cloud” services.  Whether for an individual computer user or enterprise level corporate environment, Filocity allows for an easy to use expandable platform for people to collaborate with all of the business critical information they require available to them from any computer or PDA anywhere in the world.  Forget about obsolete infrastructures and upgrading your IT department.  The true paperless office has arrived.