There is no doubt that most organizations have struggled to achieve the vision of a paperless office. The single document management solution, one that manages all types of content, across the whole enterprise has been but a dream for most. However, "a single source of information for all" can be achieved through many different strategies.. For many organizations, it involved utilizing numerous pieces of software, training and re-training employees. This would be an expensive proposition in most cases but one way to achieve an environmentally friendly paperless environment.
Recently products like Sharepoint and Filocity have come out with products at the cutting edge. We know Sharepoint is expensive to deploy and maintain and may only be suitable for companies with in-house IT departments, but the new version of Filocity.com’s cloud portal seems to solve the problems that most other products could not. Seamless integration of server based client/server and desktop software with the security and scaleability of the cloud. This integration comes with the utilization of apps specifically designed to integrate your desktop, MS Office apps and emails all through one online portal.
Outside of environmental concerns, with the current economic climate, the primary business driver for document management investment is cost reduction and time efficiencies.
The cost of filing and more importantly finding what is needed when it is needed continues to increase throughout organizations worldwide. The time and money spent on filing, re-filing and finding document and records actually increases every year. This doesn’t include the cost of not finding what you need to acquire the documents or emails for an audit or for legal reasons.
SHAREPOINT - FILOCITY
In the context of ECM, (Enterprise Content Management) SharePoint is one of many single-vendor document management suites available, Filocity another. As a product, they both redefine the concept of user-contributed intranets, bringing the team-site concept to the fore, then adding document management and workflow. The adoption rate has been rapid In the largest organizations, 70% utilize some type of sharing programs - although not necessarily for content management according to DM magazine There is strong evidence that users are integrating them alongside existing or new document managemement systems rather than displacing them.
In the context of ECM, (Enterprise Content Management) SharePoint is one of many single-vendor document management suites available, Filocity another. As a product, they both redefine the concept of user-contributed intranets, bringing the team-site concept to the fore, then adding document management and workflow. The adoption rate has been rapid In the largest organizations, 70% utilize some type of sharing programs - although not necessarily for content management according to DM magazine There is strong evidence that users are integrating them alongside existing or new document managemement systems rather than displacing them.
Filocity, however takes another route looking to manage all of your electronic and paper documents along with your emails with one piece of software. As close to the paperless office as you can get and still allowing you to use the software you use everyday and integrate with your file cabinet without leaving your chair.
Free trial at http://www.filocity.com
Great article! The topic of document management is really ‘hot’ today because of huge paper-intensive document storages some companies face problems while due diligence. I have heard that online data room can resolve all these issues.
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